Assessment Specialist
Klamath Falls, OR
Full Time
Assessor's Office
Mid Level
Job Title: Assessment Specialist
Type: Full-Time
Salary Range: $23.77 - $30.09 per hour
General Position Summary
Performs specialized personal property clerical, secretarial and audit functions of substantial variety and complexity. Involves mailing, receiving, and processing all Confidential Personal Property Returns, maintaining the business personal property tax roll, solving problems and serving the public while conducting the business of the Assessor's Office.
Essential Functions
The following may not be all inclusive and other duties may be assigned.
Mails and receives Confidential Personal Property Returns to all qualifying businesses on file in our data bank. Maintains confidentiality, processes returns and determines values of business personal property by using annual state cost factor and depreciation schedule publications, purchase prices and market data. Assesses statutory penalties.
Discovers and locates new businesses not in our data bank through sources such as business licenses, business directories, phone directories, building permits, forest permits, newspapers, and field audits. Adds qualifying new businesses in our data bank and opens a file.
Maintains and updates computer and manual records of qualifying new and existing businesses owning personal property within Klamath County.
Categorizes and compares types and classes of businesses to determine probability of accurate and complete reporting and develops a list of those businesses for which reported personal property appears to be out of balance compared to other like-kind businesses.
Conducts field audits of those businesses for which reported personal property appears to be out of balance compared to other like-kind businesses.
Performs a wide range of clerical and secretarial duties of substantial complexity to assist in maintaining the assessment roll. Includes researching, correcting errors, and solving problems.
Represents the county at BOPTA appeals hearings concerning personal property returns and values.
Has primary responsibility for assisting the public in person, on the phone and by letter concerning business personal property assessment laws and procedures.
Has primary responsibility for assisting business owners in person, on the phone and by letter concerning their Confidential Personal Property Return, always being careful to maintain confidentiality.
Has general responsibility to assist the public by providing information relative to general property assessment, location, ownership, valuation, exemptions, tax deferral programs, etc. as needed and assigned by supervisor.
Performs highly complex data entry, information proofing, and computer recall personal property. Composes and prepares letters, news releases and property notices. Prepares, calculates and balances journal vouchers. Posts Assessor's records to process and update ownership addresses and values on the tax roll.
Will be the team leader if and when receiving assigned help in entering personal property data from PP returns; may in turn be assigned to assist with real property appraisal data entry as needed.
Explains the general workings of the Assessor’s office, including the Oregon Property Assessment and Taxation methods, not limited to Oregon Revised Statutes and/or State Measures.
Assists the public by providing information relative to location, ownership, valuation, exemptions, tax deferral programs, etc. as needed and assigned by Supervisor.
Reads maps, deeds, and/or legals as needed.
Performs the office deposits using the County Finance Software program.
Accepts payments in cash or check form from the public for maps, copies, computer printouts, PDF’s, etc., and issues receipts for payments as requested.
Operates microfilming and microfiche equipment to check deeds or appraiser cards.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Certification, & Experience
High school or GED certificate with training in keyboarding and computer data entry. Some working knowledge of deeds, contracts and other pertinent legal documents used in an Assessor's Office. Proficiency using the Thomson Reuters System is preferred.
Knowledge, Skills & Abilities
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.
Work Schedule
The normal work schedule is 8.00 hours per day 5 days per week; exact schedules are assigned by management. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action up to and including termination of employment. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal emergency.
Apply for this position
Required*